Office Safety Checklist

A workplace safety inspection covering fire, first aid, exits, ergonomics and hazards.

Published June 26, 2026

Fire Safety and Extinguishers

Confirm fire extinguishers are present, fully charged and within their service date.
Check extinguishers are mounted, unobstructed and clearly signed.
Test smoke detectors and fire alarms and confirm batteries are working.
Verify sprinklers and fire blankets, where fitted, are unobstructed.
Keep at least one metre of clear space around fire equipment.
Check that the fire alarm call points are accessible and not blocked.
Confirm flammable materials are stored safely away from heat sources.

First Aid Provision

Inspect first aid kits and restock any used or expired items.
Confirm the location of every first aid kit is signed and known to staff.
Check that the names of trained first aiders are posted and current.
Verify eye-wash stations and any specialist supplies are in date.
Confirm the accident or incident logbook is available and up to date.

Exits and Signage

Walk every fire exit route and confirm it is clear and unobstructed.
Check that exit doors open easily and are never locked during hours.
Confirm exit and directional signs are visible and well lit.
Test emergency and backup lighting along escape routes.
Report any flickering or failed emergency lights immediately.
Verify assembly point signs are posted and the location is known to staff.
Check evacuation maps are displayed and accurate for the current layout.

Ergonomics and Workstations

Check chairs are adjustable, stable and in good condition.
Confirm monitors are at eye level and screens are glare-free.
Verify keyboards, mice and desks allow a comfortable posture.
Check lighting is adequate for tasks without harsh glare.
Confirm staff have space to move and are not cramped at desks.
Remind staff to take regular breaks and adjust their setups as needed.

Electrical and Trip Hazards

Inspect cables for fraying, damage or exposed wiring.
Confirm power sockets and extension leads are not overloaded.
Replace any visibly damaged plug, lead or socket at once.
Secure or cover trailing cables across walkways and under desks.
Check floors are free of clutter, boxes and trailing items.
Confirm floor surfaces, mats and rugs are flat and not a trip risk.
Verify portable appliances have been tested and tagged where required.

Emergency Plan

Confirm the emergency and evacuation plan is documented and current.
Check that fire marshals and first aiders are appointed and trained.
Verify emergency contact numbers are posted and up to date.
Confirm a recent fire drill has been carried out and logged.
Check that staff know the evacuation routes and assembly point.
Review provisions for visitors, contractors and anyone needing assistance to evacuate.

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An office safety checklist is a structured inspection that helps a workplace stay safe and compliant by reviewing fire safety, first aid provision, clear exits and signage, ergonomic setups, electrical and trip hazards, and the emergency plan. It turns safety from an afterthought into a routine, documented walkthrough.

Regular checks catch small risks before they become incidents, from a blocked fire exit to a frayed cable under a desk. A consistent routine also creates a record that demonstrates due diligence if it is ever needed.

This checklist is written for office managers and staff responsible for health and safety, giving you concrete things to look at on every walk so nothing important is overlooked. It complements, but does not replace, local regulations and professional advice.

Print a copy for your safety folder or keep the PDF on a shared drive, run it on a set schedule, and log the date and any actions taken.

FAQ

How often should I do an office safety check?

Run a visual walkthrough monthly and a thorough inspection at least quarterly. Check fire equipment and first aid kits more often, and act on any hazard the moment you spot it.

Who is responsible for office safety?

Employers hold overall responsibility, usually delegated to an office manager or appointed safety officer. Every employee should report hazards, but one person should own the checklist and follow-up.

What are the most common office safety hazards?

Trip hazards from cables and clutter, blocked fire exits, overloaded power sockets, poor ergonomic setups and out-of-date first aid or fire equipment are the issues found most often.

Does this office safety checklist replace official regulations?

No. It is a practical aid for routine checks and does not replace local health and safety law or professional advice. Always confirm your obligations with the rules that apply to your workplace.

Can I adapt this safety checklist for my office?

Yes. Download the printable PDF and tailor it to your building, adding items such as lab safety, machinery, lone-working procedures or floor-specific exits as your workplace requires.